Employment / Careers
The Heritage Society is looking for talented, business-minded, history afficionados who treasure preservation and enjoy being ambassadors for Houston to locals and tourists from around the world. We are a small team, so a strong work ethic and can-do attitude are imperative, as we are growing to enrich our visitors’ and members’ experiences. We are about showcasing Houston’s history in educational and memorable ways.
Our work culture: We have been showcasing Houston’s history for 70 years. Our volunteer leadership is dedicated and devoted, and they carry the torches of our famous Houston founders to preserve Houston’s history and celebrate the stories of Houston’s heritages. They personally invest in supporting the mission, and it’s important that Staff work as a team to support THS’s mission for the 4th largest city in the USA.
Benefits include paid time off, paid company holidays, free parking, museum membership, gift shop discount, free drinks and snacks.
We are an equal opportunity employer. The Heritage Society takes appropriate action to ensure that all qualified applicants and employees receive equal opportunity, as defined by applicable law, for recruitment, selection, advancement, and all other aspects of employment. All employment decisions are based on legitimate non-discriminatory business criteria.
All candidates must successfully pass required background checks for the position and must have excellent references.
How to Apply
Interested candidates should submit a résumé and cover letter outlining their qualifications and interest in the role to info@heritagesociety.org.
2 JOB POSTINGS
1. Development/Grants Manager
Location: 1100 Bagby Street, Houston, TX 77002 Department: Development & Membership Reports to: Executive Director Schedule: Full-Time (35 hours/week), Non-Exempt
About The Heritage Society
The Heritage Society (THS) at Sam Houston Park is a nonprofit organization dedicated to preserving and celebrating Houston’s diverse history through its historic buildings, exhibitions, and educational programs. We are seeking a dynamic and relationship‑driven Development Director to lead fundraising, membership, and donor engagement efforts that sustain and grow our mission.
Position Summary
The Development Director oversees all fundraising, membership, and donor relations activities for THS. This role manages special events, annual fund campaigns, grants, sponsorships, and donor recognition programs. The Development Director serves as the primary liaison to the Board Development Committee and ensures fiscal accountability for the Development & Membership departments.
Key Responsibilities
Fundraising & Donor Relations
Serve as chief liaison to the Board Development Committee: schedule meetings, prepare agendas and reports, record minutes, and support committee fundraising initiatives.
Fundraise for exhibitions, grand openings, and special projects.
Identify, cultivate, and steward donors across individual, corporate, foundation, and civic sectors.
Create and implement donor recognition programs that appropriately acknowledge contributions.
Represent THS professionally at events and in the community, strengthening donor and partner relationships.
Solicit major gifts and maintain strong relationships with donors and prospects.
Grants, Sponsorships & Campaigns
Coordinate underwriting, grants, and sponsorships in partnership with the contract Grant Writer.
Plan and execute annual fund campaigns.
Lead fundraising for special projects, including capital improvements, restoration initiatives, and other one‑time campaigns as directed by the Executive Director and Board.
Special Events Management
Oversee all fundraising events, including:
Recruiting event chairs
Managing table and ticket sales
Securing silent auction items
Coordinating seating, venue logistics, and event execution
Ensure events meet revenue goals and provide an exceptional donor experience.
Development Operations & Reporting
Enter contributions into DonorView and issue donor receipts.
Generate donor and revenue reports for weekly reconciliation with the Finance Department and for audits or other reporting needs.
Oversee Development & Membership departmental budgets.
Assist with budgeting and accounting tasks as needed.
Work collaboratively with THS staff to identify funding needs and pursue appropriate resources.
Manage additional projects as assigned by the Executive Director.
Competencies & Skills
Strong interpersonal and professional communication skills with donors, guests, volunteers, staff, and external partners.
Team‑oriented mindset with willingness to support other departments.
Ability to maintain organized physical and digital files.
Proficiency with DonorView or similar nonprofit CRMs, QuickBooks for nonprofits, and Microsoft Excel (including data management and automation).
Knowledge of fundraising principles, donor cultivation strategies, and solicitation techniques.
Excellent written and verbal communication skills, including reporting and presentation abilities.
Strong marketing instincts and ability to craft compelling donor messaging.
Ability to solicit major gifts and engage diplomatically with diverse stakeholders.
High attention to detail, strong organizational skills, and ability to meet deadlines.
Commitment to confidentiality, especially regarding donor and financial information.
Physical Requirements
Ability to remain seated or standing for extended periods (up to 80% of the time).
Occasional lifting/moving of supplies or equipment up to 30 pounds.
Frequent use of computers and office equipment.
2. Office/Gift Shop Manager
Museum Gift Shop Facilities & Office Manager
Department: Operations
Reports To: Executive Director
FLSA Status: Non‑Exempt
Schedule: Full‑Time, 40 hours/week
Position Summary
The Museum Facilities & Office Manager is responsible for the smooth, safe, and efficient operation of The Heritage Society’s historic buildings, offices, grounds, and visitor‑facing functions. This role oversees security for 10+ historic structures, manages daily office and IT systems, supports exhibit installation, leads gift shop operations, and provides essential administrative and operational support to the Executive Director. The position requires strong organizational skills, hands‑on problem solving, and the ability to coordinate multiple vendors, staff, and facility needs across a dynamic museum campus.
Primary Responsibilities
1. Facilities & Security Management
Oversee security for 10+ historic buildings, including key control, alarm systems, access permissions, and coordination with security vendors
Monitor and report property damage, vandalism, and safety hazards
Coordinate pest control services and maintain documentation
Manage parks, grounds, and wildlife issues across the campus
Conduct routine inspections of buildings, exhibits, and public spaces
Serve as primary contact for facilities emergencies and after‑hours alerts
2. Office & Administrative Operations
Manage office systems including Microsoft Office, QuickBooks access, copier/printer operations, and supply inventory
Produce signage, printed materials, and basic graphic/wayfinding outputs
Support Executive Director with scheduling, document preparation, and administrative tasks
Maintain organized digital and physical filing systems
Coordinate internal communications and staff logistics
3. Gift Shop & POS Management
Oversee daily operations of the museum gift shop
Manage Square POS: product setup, pricing, discounts, inventory tracking, and reporting
Maintain accurate inventory counts and coordinate restocking
Train staff and volunteers on POS procedures
Ensure cash handling, reconciliation, and deposit processes follow internal controls
Track sales goals and support budgeting for retail operations
4. Financial & Bookkeeping Support
Perform daily sales reconciliation and prepare bank deposits
Process invoices, vendor payments, and expense documentation
Assist with budget tracking for facilities, retail, and operations
Maintain accurate records for audits and financial reporting
Support Executive Director and Finance Director with routine financial tasks
5. Exhibit & Event Support
Lead installation, deinstallation, and physical setup of exhibits, including case movement, object placement, signage installation, and coordination with curators and contractors
Support logistics for public programs, rentals, and special events, including equipment setup, space preparation, and onsite troubleshooting
Maintain exhibit lighting, environmental conditions, and routine upkeep
Assist with transporting exhibit materials and supplies across the museum campus
Ensure ADA accessibility and visitor‑flow considerations are incorporated into exhibit layouts
6. Vendor, Contractor & IT Coordination
Serve as primary point of contact for facilities vendors, including HVAC, electrical, plumbing, landscaping, pest control, and security
Maintain vendor schedules, contracts, and service logs
Coordinate IT support requests with the museum’s IT provider
Track and maintain IT equipment inventory, including computers, tablets, printers, and POS hardware
Support onboarding of new staff with equipment setup and system access
7. Compliance, Safety & Risk Management
Maintain safety protocols, emergency procedures, and incident reporting systems
Conduct routine safety checks of buildings, grounds, and public areas
Ensure compliance with museum policies, city regulations, and insurance requirements
Support Executive Director with documentation for audits, inspections, and risk assessments
Maintain MSDS sheets, safety signage, and emergency supply kits
8. Customer Service & Visitor Support
Provide professional, welcoming support to visitors, volunteers, and partners
Assist with front‑desk coverage as needed
Support volunteer coordination for tours, events, and gift shop operations
Respond to visitor inquiries and resolve issues promptly and courteously
9. Inventory, Supplies & Asset Management
Maintain inventory of office supplies, cleaning materials, exhibit tools, and operational equipment
Track and manage keys, access cards, radios, and other controlled assets
Oversee storage areas and ensure organized, safe, and accessible systems
Support procurement of materials for facilities, exhibits, and retail operations
10. Other Duties as Assigned
Provide cross‑departmental support during peak seasons, major events, and emergencies
Assist with special projects, capital improvements, and strategic initiatives
Support Executive Director with operational planning and organizational development tasks
Qualifications
Required
2+ years of experience in facilities management, office administration, museum operations, or related fields
Strong organizational and multitasking skills
Proficiency with Microsoft Office, Square POS, and basic IT troubleshooting
Ability to lift up to 40 lbs and perform hands‑on physical tasks
Excellent communication and customer service skills
Valid driver’s license
Preferred
Experience in museums, historic sites, or cultural institutions
Familiarity with QuickBooks or similar accounting software
Experience coordinating vendors and managing small projects
Basic knowledge of exhibit installation or construction tools
Work Environment
Primarily onsite across a multi‑building historic campus
Mix of office work, hands‑on facilities tasks, and public‑facing responsibilities
Occasional evening or weekend hours for events, emergencies, or exhibit changes
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
Ability to lift, carry, push, and pull up to 40 lbs regularly (exhibit materials, tools, supplies, event equipment)
Ability to stand, walk, climb stairs, and move between multiple historic buildings across a multi‑acre campus throughout the workday
Ability to bend, kneel, reach, and perform hands‑on tasks related to exhibit installation, facilities upkeep, and event setup
Comfortable working in historic structures that may include narrow staircases, uneven floors, and varying environmental conditions
Ability to operate basic tools and equipment, including ladders, dollies, carts, and light maintenance tools
Ability to work indoors and outdoors in varying weather conditions
Ability to respond quickly to facilities or security issues that may require physical mobility
Visual and auditory ability to monitor safety conditions, communicate with staff and visitors, and operate office and security systems
Why Join Us?
At The Heritage Society, you’ll play a pivotal role in preserving Houston’s history while engaging with a vibrant community of donors, Board members, and other volunteers. This is an opportunity to combine your fundraising expertise with a passion for cultural heritage and nonprofit impact.
How to Apply
Interested candidates should submit a résumé and cover letter outlining their qualifications and interest in the role to info@heritagesociety.org.
